PCMag reviews products, but we may earn affiliate commissions from buying links on this page.. If you've ever tried to edit a Portable Document File, or PDF, you've almost certainly discovered that it's a lot more trouble than editing a document. That's because the PDF format was never designed to be edited at all. Best 10 PDF Editor for Mac OS X/macOS. PDF, as one of the great format for sharing files, is widely used in daily life. You can print a file and copy the text from it. A viable option is to sync your documents and files with Dropbox. But, what if you need the file for reference again? Mac developer forum. Often when working on Mac OS X web development project, there are chances that you might accidentally modify or deleted a file. When Adobe introduced the PDF spec back in 1992, the whole idea was that you could work with PDF documents on screen the same way you worked with documents on paper. A PDF was supposed to be a virtual printout, the on-screen equivalent of hard copy. Like any printed hard copy, it wasn't intended to be changed. It didn't take long before users wanted to correct typos, replace old product logos with new ones, and even change fonts and layouts in their PDFs. ![]() Thus, makers started providing PDF editing tools. That said, you still can't edit a PDF with the same ease and flexibility as say, a Word document, and you probably never will. But don't worry: You can edit PDFs, and we'll tell you how. First, however, we'll explain the challenges you're up against. Why Are PDF Files So Hard to Edit? The PDF format was devised before everyone started using web browsers and is based on the printed page. ![]() That means you can't add a few lines of text in the middle of page one, for example, and make the remaining text on the page flow smoothly into page two, as you can in a word processor. Instead, you need to resize the fonts on page one or change the size of the box that contains the text. If you want to add more text that will fit on the page, we offer some tips in a later section, but don't expect perfect results. While many apps call themselves PDF editors, they can't actually edit the text and graphics in a PDF file. They only let you add comments to the PDF file—either boxed Post-It-style notes or lines and text boxes that appear on a layer above the PDF's actual contents. When you add a comment to a PDF, it's akin to putting the PDF file under a pane of glass and writing comments on the glass. You can't make any permanent changes to the text, such as removing sensitive data, and anyone using a free PDF viewer like Adobe Acrobat Reader or the Preview on mavOS can change or remove the comments you make. With that in mind, we detail a roundabout way to bake comments permanently into a PDF file at the end of this article. A true PDF editor lets you change, move, delete, and add actual content to the PDF, in a way that won't let anyone change your edits unless they also use a true PDF editor. You can use a high-priced one like, with unique features for matching fonts on scanned images, but, for many purposes, you can get equally good results from less expensive editors such as PDF-Xchange Editor (Windows) or PDFelement 6 (macOS or Windows). The basic techniques are the same in all PDF editors, despite the interface differences. Editing a PDF File Adobe Acrobat DC, the ultimate PDF editor, offers a spacious interface with fine-tuned controls for editing text and images. With your PDF open in Acrobat's window, choose Edit PDF from the Tools menu. Blue boxes then appear around each PDF element—text or graphics. To correct an error in the text, simply click in the text box and start typing. Below is an example of using Acrobat DC to change the text in a header. The Format sidebar gives you precise control over all formatting, including letter-spacing. You can use the Horizontal Scaling field to stretch or compress text to fit. You can also resize the box if needed. When you select an image box, you can crop, resize, or replace the image, or edit it in a separate image-editing app.
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